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Library formatting templates for dissertations can be found here

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Submitting your dissertation

At least 9 weeks before you want to do your oral defense

• [ ] Contact PhD Administration ([email protected]) indicating your intent to defend your thesis
• [ ] Submit a PDF of your thesis to the library ([email protected]) for validation that formatting has been done correctly
• [ ] (If applicable) Fill out form 9 on the Nagano (cer.hec.ca) to signal that data collection and analysis are complete for your dissertation project
• [ ] Fill out the Notice of submission of a PhD Dissertation form
• [ ] Ensure that your advisor has completed the “Appointment of a PhD Thesis Jury” on the portal

At least 8 weeks before you want to do your oral defense

• [ ] The PhD administration will send you a “Jury Contact Information” document. Fill it in and send it back to them
• [ ] Make sure your advisor has sent your (library approved) dissertation to your external examiner and the rest of your committee

If you are doing a dissertation by articles, also complete…

• [ ] The authorization to write a dissertation per articles (where/how?)
• [ ] The authorization of the co-authors (in case the articles have multiple co-authors) where/how?)
• [ ] The permission from the publisher (in case the articles are already published in a journal or a book)(where/how?)

At least 4 weeks before you want to do your oral defense

If and only if all your committee members agree that the dissertation is ready to be defended…

• [ ] The Committee Chair informs the PhD program administration of the date and time of the defense. The administration then takes care of the logistical organization of the defense

The Oral Defense of Your Dissertation

Typically, the defense session is divided as follows: about 45 minutes for presentation, 45 minutes for questions, followed by a period of deliberation for a total of around 2 hours. The total duration of the session must be determined in advance and communicated to the PhD program administration. This information will be required for room reservation. The Committee Chair is in charge of managing the progression of the session.